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Clerk’s Office

Clerk's Office

The Municipal Clerk holds one of the most important and exacting positions in municipal government. So important, in fact, that in New Jersey the position is a statutory one; Municipal Clerks may attain tenure in office and must achieve certification through education and testing.

So diverse is the role of the Municipal Clerk, encompassing a myriad of state statutes and serving all levels of government, that legislation was enacted in 1991 specifically designed to define the “Core” duties of this statutory office. These “Core” duties are as follows:

Secretary to The Municipal Corporation

  • Custodian of the municipal seal
  • Maintain custody of all minutes, books, deeds, bonds, contracts and archival records of the municipal corporation
  • Attest to the signatures of municipal officers and officials
  • Maintain receipt of service of legal documents

Secretary to The Governing Body

  • Prepare all meeting agendas for the members of the Governing Body
  • Make Governing Body members aware of Roberts Rules of Order for conducting meetings
  • Be present at all meetings of the Governing Body
  • Keep an official record of the proceedings of every meeting, retain the original copies of all minutes, ordinances and resolutions
  • Process, record, file and, when necessary, advertise ordinances, resolutions and the municipal budget
  • Administer and record oaths of office
  • Maintain custody of all official records not specifically handled by other departments
  • Act as liaison to the public and correspondent on behalf of the Governing Body

Chief Administrative Office of All Local Elections

  • Certify vacancies at a local level
  • Maintain receipt of nominating petitions and certification to the County Clerk of local candidates nominated by petition
  • Exercise quasi-judicial authority in determining the validity of petitions
  • Conduct the drawing for positions of candidates on the local ballot
  • Furnish material for local election
  • Suggest polling places
  • Maintain receipt of election results
  • Certify to the County Clerk persons elected to partisan county committee offices in each election district

Chief Registrar of Voters in the Municipality

New Jersey Division of Elections

Administrative Officer

  • Acceptance of applications for licenses and permits and the issuance of licenses and permits, except where statute or municipal ordinance has delegated that responsibility to some other municipal office
  • Conduct business with other municipal departments as directed by the Governing Body
  • Serve as information officer to the public and the media
  • Purchase equipment and supplies when required
  • Certify to the municipality’s Bond Counsel as to the proper advertising, filing of Supplemental Debt Statement and that no protests have been filed with the municipality as to the adoption of bond ordinances

Records Coordinator and Manager

  • Responsible for implementing local archives and records retention programs as mandated

Other Duties

  • That may be imposed by state statutes and regulations or municipal ordinances or regulations.

Notice of Board of Commissioners Meeting

Posted November 28, 2023

The Mayor and Board of Commissioners of the Town of West New York have a regularly scheduled meeting on Tuesday, December 5, 2023 beginning at 6:30 PM. (6:00 P.M. Work Session) via video conference.

In accordance with N.J.S.A. 10:4-8(b), and guidance from the New Jersey Department of Community Affairs, Division of Local Government Services, this public meeting will be held using remote technology. Be advised that the Board may enter Executive Session to discuss items which fall within an exception of the open public meetings act and permits the Board of Commissioners to have private discussion since it deals with specific exceptions contained in N.J.S.A. 10:4-12(b) including: matters of personnel, matters of litigation, and other matters as rendered confidential by law.

Details on how to access and participate in the public hearing through remote technology are listed herein and will be posted on the Towns’ website at http://www.www.westnewyorknj.org/. Please note, members of the public are strongly advised to submit questions prior to the meeting via email to townclerk@westnewyorknj.org on any matter before the board to allow for any member of the public who may want to participate to do so prior and during the course of the meeting. Participants opting to call in may participate and must raise their hand during the public session portion by pressing star nine (*9). Once recognized by the host, the participant will be allowed to speak for three minutes. Participants will be asked to provide their name and address for the record.

Instructions for participating in the public hearing are as follows: Town of West New York Board of Commissioners Meeting – December 5, 2023 at 6:30 PM (6:00 P.M. Work Session) Eastern Standard Time

Call-In Number:         (929) 205- 6099
Meeting ID:                853 2918 2318
Passcode:                  42860

Website: https://us02web.zoom.us/j/85329182318?pwd=YjB3YjlXOFg5Tm9yWUdnNXJYcFJ0UT09

As ordered by the Mayor and Board of Commissioners of the Town of West New York, N.J.

Dated: 11/13/2023 Adelinny Plaza, RMC
Town Clerk

View Official Notice
View Agenda

Notice of Board of Commissioners Meeting

Posted October 3, 2023

The Mayor and Board of Commissioners of the Town of West New York have a regularly scheduled meeting on Wednesday, October 11, 2023 beginning at 6:30 PM. (6:00 P.M. Work Session) via video conference.

In accordance with N.J.S.A. 10:4-8(b), and guidance from the New Jersey Department of Community Affairs, Division of Local Government Services, this public meeting will be held using remote technology. Be advised that the Board may enter Executive Session to discuss items which fall within an exception of the open public meetings act and permits the Board of Commissioners to have private discussion since it deals with specific exceptions contained in N.J.S.A. 10:4-12(b) including: matters of personnel, matters of litigation, and other matters as rendered confidential by law.

Details on how to access and participate in the public hearing through remote technology are listed herein and will be posted on the Towns’ website at http://www.westnewyorknj.org/. Please note, members of the public are strongly advised to submit questions prior to the meeting via email to townclerk@westnewyorknj.org on any matter before the board to allow for any member of the public who may want to participate to do so prior and during the course of the meeting. Participants opting to call in may participate and must raise their hand during the public session portion by pressing star nine (*9). Once recognized by the host, the participant will be allowed to speak for three minutes. Participants will be asked to provide their name and address for the record.

Instructions for participating in the public hearing are as follows: Town of West New York Board of Commissioners Meeting – October 11, 2023 at 6:30 PM (6:00 P.M. Work Session) Eastern Standard Time

Call-In Number:                 (929) 205- 6099
Meeting ID:                        853 2918 2318
Passcode:                            42860
Website: https://us02web.zoom.us/j/85329182318?pwd=YjB3YjlXOFg5Tm9yWUdnNXJYcFJ0UT09


As ordered by the Mayor and Board of Commissioners of the Town of West New York, N.J.


Dated:   10/3/2023                                                                 Adelinny Plaza, RMC
                                                                                                         Town Clerk

View Official Notice Here

Evening Voter Registration Notice for Tuesday, October 17, 2023

Posted September 28, 2023

TOWN OF WEST NEW YORK
COUNTY OF HUDSON, STATE OF NEW JERSEY


GENERAL ELECTION 2023
LATE NIGHT VOTER REGISTRATION

TAKE NOTICE THAT THE TOWN CLERK’S OFFICE WILL BE OPEN ON THE FOLLOWING DATE TO PROCESS VOTER REGISTRATIONS:

TUESDAY, OCTOBER 17, 2023

(9:00 A.M. TO 9:00 P.M.)


VOTER REGISTRATION DEADLINE:
TUESDAY, OCTOBER 17, 2023

View Official Notice Here

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