Additional Special Counsel

The Town of West New York Requests Proposals From Law Firms/Individuals Interested in Serving as “Additional Special Counsel” For the Period 
January 1, 2018 through December 31, 2018
Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the Town seeks additional Proposals from law firms licensed to practice law in the State of New Jersey that wish to provide special counsel and litigation services to the Town, as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the Town for a contract period beginning on January 1, 2018 and ending on December 31, 2018.  All candidates are required to comply with N.J.S.A. 10:5-31 et seq. and N.J.A.C. 17:27 et seq. as amended.  (Affirmative Action).  The successful firms must have significant experience in representing New Jersey municipalities.  The successful firm will provide the Town with legal guidance relating to, but not necessarily limited to:
1. Legal research and/or advisory opinions as needed;
2. Research and draft ordinances and/or resolutions;
3. Represent the Town in litigation in federal and state courts and administrative forums;
4. Review and/or draft contracts, bid specifications and legal notices;
5. Attend meetings of the Board of Commissioners and/or individual Commissioners upon request;
6. Conduct programs on specified legal issues for appropriate elected officials and/or Town employees upon request; and
7. Any other matters as directed by the Town.
Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) and must comply with the Affirmative Action requirement contained at N.J.A.C. 17:27 et seq.
Professional Information and Qualifications
Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the Town Clerk.  Each interested firm shall submit the following information:
1. Name of Firm;
2. Address of principal place of business and all attorneys or firm’s offices and corresponding telephone and fax numbers.  Please note specifically which attorneys will be assigned to work with the Town;
3. Areas of Practice;
4. Description of firm’s attorneys’ education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;
5. Experience related to representation of public entities;
6. At least four (4) references, three (3) of which must have knowledge of your representation of a public entity;
7. Examples of your record of success representing public entities in an urban environment;
8. The firm’s ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);
9. Cost details, including the hourly rates of each of the individuals who will perform the services, all expenses, taking into account that the Town will not pay more than $150.00 per hour for the services of any attorney. The Town, through Corporation Counsel, may also establish a cap on legal fees for a specific matter; and
10.   Statement of corporate ownership (c.52:25-24.2).
Selection Criteria
The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:
1. Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;
2. Experience and references;
3. Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter; 
4. Cost competitiveness; and
5. Due consideration will be given to familiarity with pending litigation against the Town and its officials for which special counsel may be necessary.  
Submission Requirements
Sealed RFPs will be publicly opened by the West New York Town Clerk in her offices at West New York Town Hall, 428 60th Street, West New York, New Jersey, 07093 at 11:00 a.m. on January 11, 2018.  The RFP must be received no later than 11:00 a.m. on January 11, 2018 by:
Carmela Riccie, Town Clerk
Town of West New York
428 60th Street
West New York, New Jersey, 07093
Please submit one original and one (1) copy of the RFP.  Use white 8 ½” x 11” paper.