RFP

Grant Writer

Town of West New York
Request for Proposals From Firms Interested in Serving as “Grant Writer”
for the Town of West New York
For the Period
May 12, 2014 through December 31, 2014

 

Introduction

Pursuant to the Fair and Open Process described under N.J.S.A. 19:44A-1, et seq., the Town seeks Request for Proposals (“RFP”) from firms that wish to serve as federal and state grant consultant, as directed by the Corporation Counsel, the Board of Commissioners or other appropriate official within the Town for a contract period beginning on May 12, 2014 and ending December 31, 2014.  The successful firm must have significant experience in representing New Jersey municipalities.  If awarded a contract, your company/firm shall be required to comply with the requirements of N.J.S.A. 10:5-31 et. seq. and N.J.A.C. 17:27 et seq. The successful firm will provide the Town with consultation relating to, but not necessarily limited to:


1.      Prepare formal appropriation request documentation for West New York projects, in accordance with documentary formats and timetables required by the Appropriations Committees and cognizant Authorizing Committees of the U.S. House of Representatives and U.S.  Senate with respect to the Congressional authorization and appropriations legislative process. Also, prepare  appropriation request documentation and related supportive materials requested or required by individual Members of Congress and U.S. Senators through whom such federal appropriations or authorization requests are to be submitted on behalf of West New York for consideration and action by the U.S. House of  Representatives and the U.S. Senate.

2.      Serve as legislative liaison with cognizant House and Senate professional staff, and professional staff of the Appropriations Committees and cognizant Authorizing Committees of the U.S. House of Representatives and the U.S. Senate regarding West New York projects for which federal appropriations or authorizations are requested.

3.      Prepare evidentiary materials and supportive documentation required to be submitted to assist evaluation of federal appropriations and authorizations requests for West New York projects by the Appropriations Committees and cognizant Authorizing Committees of the U..S. House of Representatives and the U. S. Senate.  

4.      Conduct research that may be required to support specific federal appropriations or authorizations requests for West New York projects proposed for appropriations or authorization funding, including legislative precedents for proposed West New York projects established through appropriations and authorization legislation enacted in prior fiscal years.

5.      Be a liaison, as may be required, to facilitate coordination between House and Senate legislative staffs with respect to inclusion of earmarked funding for West New York projects in Conference Committee proceedings which are convened to resolve differences between House and Senate-passed versions of federal appropriations legislation, and also with respect to inclusion of West New York projects in the Conference Report(s) issued by the Congress on such federal appropriations legislation.

6.      Be a liaison with cognizant Congressional and Executive Branch program officials with respect to formal application and budgetary documentation required to be submitted following Congressional approval of federal appropriations earmarked for West New York projects.

7.      Provide technical .assistance that may be required by the Town relative to pre-award application requirements, post-award reporting requirements and  compliance features/requirements of federal programs under which funding is appropriated by Congress for West New York projects.

8.      Provide assistance as may be necessary to enable the Town to identify federal and/or State discretionary grant programs which could provide additional funding assistance to support projects and activities that address specific needs and priorities identified by the Town, particularly with respect to community   revitalization and economic development, enhancement of public safety emergency response capaTown, and improvement of transportation infrastructure.  Also provide technical assistance to designated Town to assist development of competitive proposals/grant applications which properly reflect evaluation criteria, program priorities, budgetary considerations, applicable compliance features and regulatory/statutory requirements, and policies of the cognizant federal or State grantor agency (ies).  

9.      Provide assistance as may be necessary to enable the Town to identify foundation and/or corporate grant programs which could provide additional funding assistance for West New York projects, and also provide technical assistance to designated Town of West New York staff to assist development of competitive proposals/grant applications which properly reflect pertinent evaluation criteria, program priorities, budgetary considerations and policies of the grantor foundation or corporate grantor.  

10.    Provide direct liaison with cognizant Federal and Stale officials responsible for the administration of grant program funding assistance to the Town, to facilitate timely and accurate communication on applications submitted and projects undertaken by the Town.  

11.    Provide related professional assistance as may be required by the Town to resolve questioned costs; disputed issues and adverse technical findings resulting from federal or State monitoring or audit examinations of Federal and State programs monitored by the Town.

12.     Any other matters as directed by the Town.

Each candidate shall submit proof of business registration with the New Jersey Division of Taxation (P.L. 2004, C.57) and must comply with the Affirmative Action requirement contained at N.J.A.C. 17:27 et seq.

Professional Information and Qualifications

Copies of this standardized submission requirements and selection criteria are on file and available from the Office of the Town Clerk. Each interested firm shall submit the following information:

1.     Name of Firm;

2.     Address of principal place of business and all of the firm's offices and     corresponding telephone and fax numbers. Please note specifically which persons will be assigned to work with the Town;

3.     Areas of grant consultant expertise;

4. Description of firm's education, experience, qualifications, number of years with the firm and a description of their experience with projects similar to those described above;

5.     Experience related to grants consultation with public entities;

6.     At least four (4) references, three (3) of which must have knowledge of your  grants consultation with a public entity;

7.     Examples of your record of success providing grants consulting services for public entities in an urban environment;

8.     The firm's ability to provide the services in a timely fashion (including staffing, familiarity and location of key staff);

9.     Cost details, including the hourly rates of each of the individuals who will perform the services, and all expenses. Please provide a monthly retainer figure if applicable;

10.     Statement of corporate ownership (c.52:25-24.2).

Selection Criteria

The selection criteria used in awarding a contract or agreement for professional services as described herein shall include:

1.    Qualifications of the individuals who will perform the tasks and the amounts of their respective participation;

2.    Experience and references;

3.    Ability to perform the task in a timely fashion, including staffing and familiarity with the subject matter;

4.    Cost competitiveness; and

5.    Due consideration will be given to familiarity with grants that may be available to the Town.

Submission Requirements

Sealed RFPs will be publicly opened by the Town of West New York Clerk in her
offices at West New York Town Hall, 428 60th Street, West New York, NJ at 10:30 a.m.
on May 6, 2014.  RFP must be received no later than 10:30 a.m. on May 6, 2014 by:


Carmela Riccie, Town Clerk 

Town of West New York 

428 60th Street 

West New York, New Jersey 07093

Please submit one original and two (2) copies of the RFP. Use white 8 1/2" x 11" paper.

View Official Notice Here